What are the limitations of Webflow CMS items/records and can they be expanded beyond the 10,000 limit?

Webflow has a 10,000-item limit for CMS collections, which applies to dynamic content like blog posts, product listings, or team member profiles. Expanding beyond this limit requires creative solutions since Webflow does not currently offer a way to increase it directly.

1. Webflow CMS Limitations

• Maximum CMS Items: 10,000 per project (cannot be upgraded).
• Collection Limits: Each project can have up to 40 CMS Collections on Business and Enterprise plans.
• Item References: A CMS Collection can include up to 5 Reference or Multi-reference fields, which limits complex relationships between collections.
• Dynamic List Limits: A single Collection List on a page can display 100 items max, though pagination allows more.

2. Alternative Solutions to Bypass the 10,000 Limit

• Use Multiple Projects: Duplicate your project and distribute content across multiple Webflow sites, linking them via subdomains or external APIs.
• External Databases: Store large data sets in services like Airtable, Firebase, or a headless CMS (e.g., Contentful, Sanity). Use Webflow’s API or integration tools like Zapier, Make, or Whalesync to fetch and display data dynamically.
• Embed External Data: Use JavaScript and Fetch API to pull data from an external source without storing it inside Webflow’s CMS.
• Use a Headless CMS: Pair Webflow with third-party CMS solutions and render content dynamically with custom embeds or APIs.

3. Consider Webflow Enterprise

• Webflow Enterprise plans may offer custom solutions or better API access, but they still adhere to the 10,000-item limit per site.

Summary

Webflow's 10,000 CMS item limit is fixed, but you can work around it by using external databases, dividing content across multiple projects, or integrating dynamic external content via APIs. These solutions require additional setup but can help scale beyond Webflow’s default restrictions.