What are the limitations of Webflow CMS items/records and can they be expanded beyond the 10,000 limit?
TL;DR
- Webflow CMS has a hard 10,000-item limit per site, including all collection items.
- To manage more data, use external CMS tools synced via API, embed data via JavaScript, or split content across multiple Webflow projects.
Webflow CMS has a limit of 10,000 items per project, which includes all CMS collections and their items. This limit applies to both static and dynamic collections used for blogs, listings, teams, etc.
1. Webflow CMS Item Limit Details
- Total Limit: You can have a maximum of 10,000 CMS items per site.
- Per Collection Limit: There is no hard per-collection cap—items can be spread across however many collections you like within the 10,000 total.
- Collection Structure: Each CMS item refers to a single record, including multi-reference fields, images, and rich text fields.
- Exceeding the Limit: You cannot publish new items if your project exceeds 10,000 total CMS items.
2. Can You Increase the 10,000 CMS Item Limit?
- Official Cap: The 10,000 item limit is hardcoded by Webflow and cannot currently be increased, even on Enterprise plans.
- Workarounds and Alternatives:
- Use an External CMS: Use tools like Airtable, Notion, Firebase, or Contentful combined with Webflow’s API or tools like Whalesync, PowerImporter, or Zapier to pull in dynamic data.
- Load External Data via JavaScript: Fetch large datasets from external sources using custom code and embed them on your Webflow pages (e.g., via JSON and
fetch()). - Paginate Applications: If you're displaying user-generated or large volumes of content, paginate through external data in frontend scripts rather than relying solely on CMS.
- Split into Multiple Projects: If you’re creating microsites or multi-brand portals, distribute CMS data across different Webflow projects.
3. What Counts Toward the CMS Item Limit?
- Each CMS Record: Each blog post, team member, product, or entry in a CMS collection counts as one item.
- Reference and Multi-Reference Fields: These do not create extra items. However, linking to other CMS items (which are counted individually) can contribute to the total.
- Archived or Hidden Items: Still count towards the limit unless they are deleted.
Summary
Webflow’s CMS is limited to 10,000 items per site and this limit cannot be increased. To manage larger datasets, use external databases synced via API or embed external data using JavaScript. For truly large projects, consider combining Webflow with headless CMS solutions or dividing the content across multiple projects.